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COVID 19 GUIDELINES

 

Authentication , Attestation and Notary Services

*** PERSONAL APPEARANCE IS REQUIRED ***

authentication

 

The Embassy performs its authentication function/services in the context of the 1963 Vienna Convention on Consular Relations. The Embassy, through the Consular officers of the Consular Section, may authenticate an act, deed/document etc. executed or sourced with the Philippine legal jurisdiction by way of certifying said act, as follows:

  1. executed before a local notary public officer authorized to execute such functions,
  2. testified to by a public seal,
  3. rendered public by the authority of a competent magistrate,
  4. certified as being a copy of a public register,
  5. authenticated by the Department of Foreign Affairs.


When these acts, deeds or documents have been duly authenticated by the Embassy, the receiving embassies or consulates or any other foreign legal entities are, in effect assured that aforesaid documents are in order or have been legalized in accordance with proper procedure. Foreign Embassies, Consulates and foreign legal entities may or may not require the authentication of documents sourced from the Philippines for use within their respective jurisdictions. However, under rules of reciprocity in international relations, sovereign states normally require authentication of foreign documents to be used.


The Embassy authentication attests to the genuineness of the signature appearing on the attached certification for the purpose of identifying a specific document and giving credence to the official acts of the notary public or certifying officer thereon for use, if and when required, as instrument of evidence in foreign countries. As such, the Embassy certification/authentication does not, per se, authenticate the validity/efficacy/enforceability of the basic document itself. However, the Consular Officer is impressed with duties calling for carefulness and faithfulness whereby he must inform himself of the facts to which he intends to certify and avoid participation in illegal enterprises.

Authentication

Requirements:

  1. Original and photocopy of document for Authentication with seal and signature of authenticating officer at the Saudi Ministry of Foreign Affairs;
  2. Two (2) photocopies of valid passport

Procedure:

  1. Submit the required documents to the Consular Section (Window 7) for processing and issuance of Official Receipt;
  2. Pay the required fee/s at the cashier;
  3. Present your machine-validated invoice claim the authenticated document from the same counter the following working day from 3:00PM - 5:00PM on the following working day.

Service Fee: SR100.00 per document

Certification

Requirements:

  1. Original and photocopy each of document to be certified “true copy”; and
  2. Two (2) copies of valid passport

Procedure:

  1. Submit all the required documents to the Consular Section (Window 7) for processing and issuance of Official Receipt;
  2. Pay the required fee/s at the cashier;
  3. Present your machine-validated invoice to claim the authenticated document from the same counter from 3:00PM - 5:00PM on the following working day.

Service Fee: SR100.00 per document

Certificate of Acknowledgment (for Special Power of Attorney)

Requirements:

  1. Original and photocopy of the document to be acknowledged, example: Special Power of Attorney (SPA);
  2. Two (2) photocopies of valid passport

Procedure:

  1. Submit the required documents to the Consular Section (Window 7) for processing and issuance of Official Receipt;
  2. Pay the required fee/s at the cashier;
  3. Present your machine-validated invoice to claim the authenticated document from the same counter from 3:00PM - 5:00PM on the following working day.

NOTE: The dry seal on a gold sticker is not essential to the issuance of an Acknowledgement Certificate for your SPA per existing Foreign Service rules and regulations. These appurtenances, however, are included in the issuance of the Authentication Certificate for public documents issued and authenticated by the Saudi government.

Service Fee: SR100.00

 

Copy Certification

The Embassy can certify an authentic Philippine passport as "true copy". The Philippine Embassy cannot certify passports issued by another country.

Certified true copies of single-page authentic, valid Philippine civil registry document (Birth Certificate, Marriage Certificate), school reports (Transcript of Records, Diploma) or Philippine identity cards (driver's license, SSS card) will be made only if the document has been apostillized by the Department of Foreign Affairs of the Philippines.

Procedure:

  1. Present the original and photocopy of the document for certification to the Consular Section (Window 7) 
  2. Two (2) copies of valid Philippine Passport
  3. Present your machine-validated invoice to claim the authenticated document from the same counter from 3:00PM - 5:00PM on the following working day.

Service Fee: SR100.00 per document